Job Description

Job Description

Job Description:

• We are seeking a dynamic and versatile Administrative Assistant to join our team.
• The ideal candidate is a self-starter who thrives in a fast-paced environment, takes pride in being highly organized, and consistently goes above and beyond to support the team.
• This individual will play a key role in keeping our office operations running smoothly and efficiently, while providing excellent support across a range of administrative functions.

Responsibilities:

• Answer and direct incoming calls with professionalism and a friendly demeanor
• Welcome and assist guests and visitors, ensuring a positive experience
• Manage calendars, schedule appointments and coordinate meetings
• Oversee conference room scheduling and ensure meeting spaces are prepared
• Maintain office supplies and place orders as needed
• Manage and update SharePoint sites and shared documents
• Coordinate meal orders for meetings and team events
• Prepare and submit expense reports accurately and on time
• Distribute branded apparel and manage inventory
• Provide travel booking and logistics support
• Serve as backup support for fellow administrative team members
• Assist with the planning and execution of employee recognition programs

Requirements:

• Friendly, professional and polite demeanor
• Strong team player with a collaborative attitude
• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams)
• Exceptionally organized and detail-oriented
• Able to prioritize tasks and manage time effectively
• Capable of working independently with minimal supervision
• Proactive problem solver with a strong sense of ownership and accountability

Preferred Qualifications:

• Three plus years of experience in a corporate or professional setting
• Experience with travel booking and expense management systems
• Familiarity with SharePoint content management

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